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Award Administration
Office Information
Click here for staff information. Please visit the DSR Contact page for phone, address and location information.
Mail Log
The Mail Log provides easy access to information concerning internal or external mail received that is being processed by Award Administration staff.
Policies, Procedures and General Information
The Researcher’s Handbook published and maintained by DSR contains the policies, procedures and general information for conducting research at the University of Florida.
Your Award is Pending, but you need to Start the Project?
Pre-Award Costs (federal grants only)
Temporary Release of Funds for New Awards
Temporary Release of Funds for Non-Competing Budget Periods
Congratulations, your award is here, What Happens Next?
Notice of Award Acceptance (NOA)
Declare Your IDC Distribution (F & A Manager)
Administrative Responsibilities
Allowable Costs
Participant Support Costs
Payments to Research Participants
Time and Effort Reporting
Consultant Payments
Cost Sharing
Cost Accounting Standards
Assigning Budget Control Levels
Rebudgeting
Prior Approval for Award Changes
Subcontracts, Subawards, Subrecipients (external)
Over expenditures
Cost Transfers
No-Cost Extensions
Expense Advances When Working in Remote Locations
Program Income
Hiring Research Personnel
Purchasing
Travel
Equipment
Records Management
Change of Principal Investigator or Co-Investigator
Absence of the Principal Investigator
Change of Grantee Institution
How is Continuation Funding (Year 2, 3, etc) identified in the Award Released?
In general under federal and some non-federal grants continuation funding is identified in the original notice of award. These funds are normally released or obligated to the grantee without a formal grant application submission, but rather with the submission of a annual project report. For example:
NSF continuation grants, the annual project report must be submitted electronically via the NSF FastLane System by the PI at least three (3) months before the end of the period currently being funded.
To find when your NIH progress report is due you may go to the NIH Pending Progress Report Search and enter UF's IPF number 513806. The returned list will show all progress reports by due date and PI name due to NIH in the next four months or so.
NIH awards under eSNAP, the grant progress report must be submitted electronically via the NIH Commons by the PI at least two (2) months before the end of the period currently being funded.
For particulars of other agencies you should refer to the grant's terms and conditions.
The Project is Ending, Now What?
Closing Out a Project
No Cost Extensions
DSR Early Notifications (90-day example, 30-day example)
Fixed Price Closeout Guiding Principles
What Contracts and Grants Accounting Office Do I work with?
UF has three contract and grant accounting offices that utilize the myUFL Accounting System. Questions or inquiries concerning sponsored research accounting (project set-up, billing of sponsors, accounts receivable, financial reporting, cost sharing, cost accounting standards, close out fiscal reports, etc) should be addressed to the appropriate office as follows:
Contracts & Grants Accounting Services-Tigert Hall
Health Science Center
Dentistry
Medicine
Nursing
Pharmacy
Public Health and Health Professions
Veterinary Medicine
Business Administration
Design, Construction and Planning
Education
Fine Arts
Health and Human Performance
Journalism and Communications
Law
Liberal Arts and Sciences
Engineering Contracts & Grants Accounting Office
IFAS Sponsored Programs
Discover Something You Think Needs Copyright or Patent Protection?
Contact the Office of Technology Licensing for UF Invention and Copyright Information
UF Intellectual Property Policy
A Guide to the Bayh-Dole Act
Standard Patent Rights Clause (37 CFR Part 401 Section 14) under federal Grants and Contracts
Managing Your Grant Under Federal Demonstration Partnership (FDP) Terms
Federal Demonstration Partnership Grants
Introduction to the FDP
FDP Website
FDP Terms and Conditions
FDP Prior Approval Matrix
Standard Federal Regulations
Federal OMB Circulars (A-21 Allowable Costs, A-110 Administrative Requirements)
Federal Acquisition Regulation and Supplements
Federal Agency Grant and Contract Web Sites
This page provides links to many of our federal grant making agencies and their policies, procedures and general information for conducting research under their awards.
Clinical Trials and Non-Disclosure Agreements
This DSR web page provides the information and guidance you need to have a clinical trial or non-disclosure agreement processed through DSR. In addition you will find information about the International Committee of Medical Journal Editors (ICMJE) registration requirement that impacts the ability to have clinical study results published in member journals.
Miscellaneous
DSR Trust Fund Matrix (Excel) (201, 209, 211, 212, 213)
Residual Miscellaneous Donors Projects
Multiple Sponsor Projects
Transferring UFF Donor Funds to UF in Support of Research Activities
Processing Expenditures Using DSO Moneys
Indirect Cost Return and Use Policy
Web NOA
Small Business Subcontracting Plan Information