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Transferring DSO (UFF) Funds to UF in Support of Research Activities
DSO funds disbursed to UF where the primary purpose of such funds is to support research activities is to be directed to C&G fund 209, as authorized by DSR through the Notice of Award Acceptance Process.
The Process:
To initiate this process Principal Investigator's and/or the Department Administrator must enter the project into the PeopleSoft Proposal System and submit to DSR's Award Administration Office for processing. Attach to the PeopleSoft proposal the following documents and/or statements which will allow DSR to move forward with the Notice of Award Acceptance (NOA).
- UFF Disbursement Request Form (UFF-D)
- UFF Fund Number and Title
- Project Period (if indefinite, state indefinite)
- A clear statement describing the purpose and use of funds
- A clear statement indicating donor restrictions (if none, state none)
- A clear statement indicating reporting requirements (if none, state none)
- If available, the awarding document
- IRB and/or IACUC approvals where needed
- Fund Administrator information
UFF Disbursements:
The PeopleSoft system will generate a proposal and project number that the Investigator or Department Administrator should provide UFF. UFF can make the disbursement to C&G referencing these numbers. The PeopleSoft project will remain open for 12-months. If no disbursements are made during this period, the project will be closed.
Fund Administrators must plan for a Quarterly Disbursement Schedule:
Please plan your disbursement schedule accordingly, as DSR plans to generate no more than four (4) NOAs a year to post UFF Fund disbursements to the project. Exceptions for additional NOAs may be granted only to accommodate unusual circumstances.
Send a copy of all subsequent UFF Disbursement Forms to DSR's Award Administration. This allows Award Administration to generate NOA's and establish a 5-year project period, unless a shorter period has been indicated. Projects due to expire may be extended upon request by the Principal Investigator or Fund Administrator to DSR's Award Administration.
Positive Cash Flow must be Maintained:
Our expectation is that Fund Administrators will monitor these projects and provide good stewardship by planning ahead and keeping these projects from going negative. Projects that do run negative will be closed with the negative balance sent to a Dean's default account.